Send the original vector logo when available, or a raster image with enough pixels for the finished print size. Ask the provider which formats its workflow accepts. A file extension alone does not prove that artwork is scalable, transparent or ready for production.
Vector or raster: check what is inside
Vector artwork describes shapes; raster artwork contains pixels. Adobe explains the difference and why enlarging a raster image can reveal pixelation. A vector file can still contain an embedded photograph, so sending an SVG or PDF does not automatically make every part of the design scalable.
A PNG is a raster image, not a vector file. Renaming a JPG to SVG or saving it inside a PDF does not recover missing detail. Ask for the original artwork from the designer before relying on a screenshot from a website.
Which files should you send?
| File | Potential use | Check before sending |
|---|---|---|
| AI, EPS or SVG | Original logo or shape-based art | Provider acceptance, outlined fonts and any embedded raster images |
| Sharing artwork and a layout reference | Whether the artwork remains vector and which page contains the final design | |
| PNG | Raster art that may need transparency | Pixel dimensions, real transparency and final print size |
| JPG | Photographs or raster artwork without transparency | Compression artifacts, background and sufficient pixel detail |
State the physical print size
Tell the provider the intended width and height in inches. An image might be adequate for a small chest mark and poor for a full back graphic. The useful relationship is pixels divided by intended inches; changing a resolution label without adding real detail does not improve the original image.
For a calculation example, an image 3,000 pixels wide at a 10-inch print width has 300 pixels per inch. That is an arithmetic example, not a universal production requirement. The provider must still check edges, compression, artwork style and the printing system.
Check backgrounds, fonts and versions
A white rectangle behind a logo may be part of the file. Confirm whether you intend it to print, especially on a dark shirt. If transparency is required, inspect the actual file rather than a white preview. Ask the provider how it wants fonts handled and keep an editable original for later corrections.
Label files clearly by location and version, such as “front-final” and “back-final.” Send a reference image showing placement if needed, but identify it as a reference rather than production art. Provide a brand color reference if you have one and use the color approval checklist.
An embroidery file is a different requirement
A scalable logo can be a useful source for embroidery, but the machine needs stitching instructions suited to the design and garment. Ask about digitizing rather than converting an image file extension yourself. A stitch file made for one size or garment may need adjustment for another.
See embroidery digitizing and proof approval if you are ordering stitched polos or hats.
Send an artwork brief with the files
- Garment color and fabric.
- Final dimensions for each print location.
- Which file is production artwork and which is a reference.
- Any exact wording, color references or permitted changes.
- Quantity, sizes and your required arrival date.
The quote form does not upload artwork. Describe what you have in the project field and provide the files when an independent provider requests them. If you only have a low-resolution logo, ask whether cleanup or recreation is possible and whether it costs extra. Request a T-shirt printing match in Indianapolis with your design requirements.
Indy Custom Apparel is a provider-matching service. Production, pricing and fulfillment are confirmed by an independent provider. Site imagery illustrates apparel methods; it is not evidence of completed customer orders.