How Many Shirts Should I Order?
Start with confirmed recipients and their actual sizes, then decide whether you need an explicit replacement or late-registration buffer. Ask the provider for quotes at the quantities you are considering; minimums and pricing breaks vary by method and provider.
Indy Custom Apparel connects Indianapolis-area customers with independent custom apparel providers. We don't own or operate a print shop — pricing, production and turnaround are set by the provider handling your order. See how it works →
The short answer.
Start with confirmed recipients and their actual sizes, then decide whether you need an explicit replacement or late-registration buffer. Ask the provider for quotes at the quantities you are considering; minimums and pricing breaks vary by method and provider.
- • Your actual headcount or attendee count
- An explicit spare quantity based on registrations and replacement needs
- Actual pricing breaks confirmed by the provider
- • Whether you're likely to reorder soon anyway
Why the extra 5-10% is worth it
Choose a buffer based on late registrations, staff changes and your ability to store or distribute extra shirts. Compare the full order totals before increasing quantity. A lower unit price does not necessarily mean a lower total bill.
Tell us the project
Apparel type, quantity and timeline — takes about two minutes.
We review the details
Matched against Indianapolis-area providers with the right equipment.
You get connected
A independent provider reaches out with pricing.
Approve and produce
Proofs, pricing and turnaround are handled directly by that provider.
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Questions before you order
Yes — once you've got a sense of what you need, submit a quote request and we'll match you with an Indianapolis-area provider suited to your project.
Start with confirmed recipients and their actual sizes, then decide whether you need an explicit replacement or late-registration buffer. Ask the provider for quotes at the quantities you are considering; minimums and pricing breaks vary by method and provider.
Submit your project details through our quote form and we'll match you with an independent Indianapolis-area provider.
Calculate the order from your actual recipients
Use confirmed sizes, then choose an explicit buffer
Write down how many recipients have confirmed a size, how many are still unconfirmed and how many spare items you can use. These are separate quantities. Avoid applying a guessed size mix to confirmed recipients.
For an illustrative 80-person event with all sizes confirmed, six planned spare shirts produce an order of 86. That is a planning choice, not a universal percentage. If you collect more registrations, revise the count and size breakdown before proof approval.
Ask for complete quotes at 80 and 86 if those are your real options. Record what happens to late orders and who can approve changes. No provider pricing tier is assumed here.
Ready to get a quote based on this guide?
Free to submit. No obligation until you approve a quote from a matched provider.